If you really want to go paperless in your HOA, you should request electronic billing statements from vendors, contractors, and other service providers. Just make sure that the files are always up-to-date as homeowners will refer to these documents to deal with community matters. And if there are still requests, you can simply direct the residents to your HOA website. If homeowners can access HOA documents online, they will no longer have to request physical copies of these documents from your office. If some documents contain sensitive information, you can set passwords or limit access to only current homeowners.
Hoa statement download#
Homeowners can view and/or download the community’s governing documents, financial reports, budget reports, meeting minutes, and the like.
Hoa statement update#
Update your website to include a section that contains all community documents. It can also be an online document hub for current homeowners. Your HOA website isn’t just for prospective homeowners to get to know your community. These dedicated accounts should not be used for personal use as emails are discoverable in case of a lawsuit. It’s recommended to set up private email accounts for each board member to ensure that all communications are secure and confidential. HOA board members can also use email correspondence when discussing community matters. Just make sure to check with local laws as some documents are required to be hand-delivered. The board can also use email to send official notices for violations and overdue assessments. The HOA can save a lot of money by switching to digital communication. You can send messages immediately, whether it’s to a single person or a group of people.īy setting up a mailing list, you can email community newsletters, announcements, directories, news, and updates to your entire community. Here are 9 ways to start your journey to become a paperless association.Įmail has become one of the more efficient means of communication. It’s best to tackle it a little at a time so you can maximize the economic benefits of a paperless HOA.
Just remember that going paperless doesn’t happen overnight and all at once. While transitioning to a paperless association does take a lot of time and dedication, there are several ways to do it without having to spend a ton of money. Most people assume that going paperless is a huge undertaking that will cost a lot of money. Is it Possible to Go Paperless in Your HOA? So if you’re ready to take the leap, here are 9 ways to go paperless in your HOA. While saving the environment is already a good enough reason, switching to a paperless association can also boost your productivity and efficiency. But despite that, many homeowners’ associations still use paper for their documents and communication. Everyone knows the many ecological benefits of going paperless.
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